The Job At A Glance:

As A Team Assistant, You Will Be Supporting The Assigned Departments With All Related Administrative Functions For Effective And Efficient Service Delivery.

Provide general secretarial support to the assigned Heads:

Arrange Arranging meetings and manage the diaries of the assigned Heads
Compiling of monthly reports for circulation per agreed timelines
Arranging and coordinating departmental meetings as and when necessary
Typing of reports, letters, presentations, circulars, and general correspondence
Handling and managing departmental queries

Travel Arrangements:

Responsible for the end-to-end travel arrangements for the assigned Heads and the departments
Processing all financial/budget requests for sign off
Minute taking
Drafting agendas for the periodic meetings as required
Circulation of accurate and quality minutes for the meetings within the agreed timelines

General Administrative Duties:

Follow up on deadlines to subordinates by means of electronic task requests
Diarise committee circulars and deadlines
Assist with budget control
Manage the departmental documents on SharePoint through editing, version control, and publishing
Upload month-end reports on SharePoint
Booking meetings rooms as requested
Stationery orders

Minimum Requirements:

Grade 12 (Required)
Diploma in Office Administration/Secretarial (Added advantage)
At least 1-year industry related experience
Managing work (includes time management)
Ability to work under pressure
Attention to detail and accuracy
Verbal and communication skills
Professional personal presentation
Customer service orientation
Information management
Organizing and planning

How to apply:

Click Here To Apply

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.

Closing date: 28 July 2022

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