POST 40/19: SECRETARY
REF NO: SADIC/58/40/22 (X7 POSTS)
Directorate: Defence Intelligence Division
SALARY: R176 310 per annum (Level 05)
CENTRE: Pretoria

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Minimum Requirements:

  • NQF 4 (Grade 12) Secretarial experience will be an advantage.

Special requirements (skills needed):

  • Proficient in English (read, write, speak).
  • Knowledge of general office administration and ability to operate an efficient and organised office.
  • Strong interpersonal skills.
  • Computer literacy (Ms Office).
  • Coordination and good typing and communication skills, (written and verbal).
  • Must be able to obtain a Secret and Top Secret Security Clearance within a year.

The applicant must be able to:

  • Type routine notes, memos and reports.
  • Detailed knowledge of the operation/utilization of specific software packages.
  • Ability to develop new ideas to change existing methods.
  • Ability to handle S&T claims.
  • Ability to handle petty cash payments.
  • The ability to compile agendas and take notes during meetings.
  • Ordering and purchasing stationery.
  • Organising social and operational functions for the Director.
  • Receiving and dispatching all files and documents circulated to the Director and keeping a register to control document flow up to date.
  • Arrange for visitor’s authorization and parking.
  • Handling inquiries to satisfy the clients. Projecting a professional image.
  • Making and answering calls.

How to apply:

APPLICATIONS: Department of Defence, Defence Intelligence Division, Private Bag X 367, Pretoria, 0001. 278 Madiba (Old Vermeulen) Street, Liberty Building).

CLOSING DATE: 04 November 2022 at 16:00 (Applications received after the closing date and faxed copies will not be considered).

NOTE: The application must include only the completed and signed new Z83 Form, obtainable from any Public Service Department or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/, and a detailed Curriculum Vitae. Certified copies of the Identity Document, Grade 12 Certificate, and the highest required qualifications as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified.

Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report (only when shortlisted). The requirements for appointments at the SMS level include the successful completion of the Senior Management Pre-entry Programme as endorsed by the NSG. Prior to appointment, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG).

The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. No appointment will take place without the successful completion of the pre-entry certificate and submission of proof thereof. All shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.

Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the Department of Public Service and Administration (DPSA) Directive on the Implementation of Competency-Based Assessments. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Applications: Please ensure that you submit your application before the closing date as no late applications will be considered.

If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications we envisage receiving, applications will not be acknowledged. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department be affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future.

Important: DALRRD is an equal opportunity and affirmative action employer. It is our intention to promote representativity in DALRRD through the filling of posts. The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for assessments and interviews at a date and time determined by the Department. All shortlisted candidates will be subjected to personnel suitability checks.

The successful candidate will be subjected to undergo security vetting. DALRRD will conduct reference checks which may include the social media profiles of the shortlisted candidates. Applicants must declare any pending criminal, disciplinary, or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated.

The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department. All applicants are required to declare any conflict or perceived conflict of interest, and to disclose memberships of Boards and directorships that they may be associated with.

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