The Department of Defence is advertising a Senior Secretary post where the requirement is a minimum of Grade 12 or NQF Level 4, with secretarial experience listed as an advantage rather than a requirement. These Department of Defence vacancies appear in DPSA Circular 36 of 2026 and close on 23 October 2026 at 16h00.
The salary is R237 453 to R279 708 per annum (Level 5), and the post is based in Pretoria, supporting the Chief Directorate: Human Resource Management.
Senior Secretary: Post Details
- Post number: 36/05
- Reference: CDHRM/33/36/26
- Chief Directorate: Human Resource Management
- Salary: R237 453 – R279 708 per annum (Level 5)
- Centre: Pretoria
- Closing date: 23 October 2026 at 16h00
Requirements
A minimum of Grade 12 or NQF Level 4. Secretarial experience will be an advantage.
Skills needed: language skills and the ability to communicate well with people at different levels, computer literacy in MS Word, Excel and PowerPoint, good telephone etiquette, sound organisational skills, good interpersonal skills, a high level of reliability, good communication skills, and the ability to act with tact and discretion.
Duties
Providing a secretarial support service to the Director. Receiving telephone calls and referring them to the correct role. Recording appointments and events in the Director’s diary. Operating office equipment such as the fax and photocopying machine. Liaising with travel agencies to make travelling arrangements for the Chief Director, and processing travel and subsistence claims.
Also arranging meetings and events, booking venues, inviting role players, organising refreshments and setting up schedules. Processing invoices from the Director’s activities, recording basic minutes of meetings, drafting routine correspondence and reports, establishing and maintaining the filing system, administering leave for the Director, and handling procurement of standard items such as stationery and refreshments.
Enquiries: Brigadier General MJ Ledwaba, telephone 012 339 5019, or Leading Seaman TB Leburu, telephone 012 339 5001.
How to Apply for These Department of Defence Vacancies
Applications go to the Department of Defence, Chief Directorate Human Resource Management, Private Bag X977, Pretoria, 0001. You may also hand deliver to Bank of Lisbon Building, 400 Paul Kruger Street, Pretoria, or email Tshepiship.Leburu@dod.mil.za.
- Use the prescribed Z83 form, effective 1 January 2021, obtainable from any Public Service Department or the DPSA website. An application on an incorrect form will be disqualified.
- The Z83 must be signed and dated by the applicant, and accompanied by a detailed CV only, with full particulars of your training, qualifications, competencies, knowledge and experience.
- Certified copies of qualifications and other documents are required from shortlisted candidates on or before the day of the interview, and must not be older than six months.
- Submit a separate application form for each post you apply for. Applicants applying for more than one post must submit a separate Z83 and the documentation mentioned above for each post.
- Submit before 23 October 2026 at 16h00. Applications received after the closing date and faxed copies will not be considered.
Our guide to completing the Z83 form explains each section and the mistakes that cost people interviews.
What Happens If You Are Shortlisted
All shortlisted candidates undertake two pre-entry assessments: a practical exercise, and an Integrity or Ethical Conduct Assessment. Selection panels score both technical exercises as an additional criterion in the interview process.
Shortlisted candidates are subjected to a personnel suitability check, which may include social media profile checks. The successful candidate undergoes full security vetting while employed by the Department, and a negative outcome nullifies the employment contract. Successful candidates disclose their financial interests within one month of appointment and are appointed on probation for twelve months.
Due to the large volume of responses anticipated, receipt of applications is not acknowledged. If you receive no confirmation or feedback within three months after the closing date, consider your application unsuccessful.
Before You Apply
Department of Defence vacancies are advertised free of charge and the Z83 is a free government document. Nobody can secure you a post for a fee — see our guide to spotting job scams.
Also closing 23 October: a High Court Accounting Clerk post, two Labour Administration Clerk posts, and the Mpumalanga Traffic Officer learnership at R5 000 a month. Browse everything on our Jobs page.
Details compiled from DPSA Public Service Vacancy Circular 36 of 2026, published 9 October 2026. Always confirm against the official circular before applying. We are not the employer and do not receive applications.